HIPAA Notice


The Health Insurance Portability & Accountability Act of 1996 (HIPAA) is a federal program that requires that all medical records and other individually identifiable health information used or disclosed by us in any form, whether electronically, or on paper, or orally, are kept properly confidential. The Act gives you, the patient, significant new rights to understand and control how your health information is used. HIPAA provides penalties for covered entities that misuse health information.
As required by HIPAA, we have prepared this explanation of how we are required to maintain the privacy of your health information and how we may use and disclose your health information.

We may use and disclose your medical records only for each of the following purposes: treatment, payment, and heath care operation.

Treatment means providing, coordinating, or managing health care and related services by one or more health care providers. An example of this would include a physical examination.

Payment means such activities as obtaining reimbursement for services, confirming coverage, billing or collection activities, and utilization review. An example of this would be sending a bill for your visit to your insurance company for payment.

Healthcare Operations include the business aspects of running our practice, such as conducting quality assessment and improvement activities, auditing functions, cost-management analysis, and customer service. An example of this would be internal quality assessment review.
We may also create and distribute de-identified health information by removing all reference to individually identifiable information.

We may contact you to provide appointment reminders or information about treatment alternatives or other health-related benefits and services that may be of interest to you.

Any other uses and disclosures will be made only with your written authorization. You may revoke such in writing and we are required to honor and abide by that written request, except to the extent that we have already taken actions based on your authorization.

You have the following rights with respect to your protected health information, which you can exercise by presenting a written request to the privacy officer:

  • The right to request restrictions on certain uses and disclosures of protected health information, including those related to disclosure to family members, other relatives, close personal friends, or any other person identified by you. Greenville Plastic Surgery agrees to honor a patient’s request to restrict disclosure of PHI to a health plan, if the disclosure is for payment or health care operations and pertains to a health care item or service which the individual has paid out-of-pocket in full. Patients also have a right to receive electronic copies of their health information when available. We are, however, not required to agree to a requested restriction, we must abide by it unless you agree in writing to remove it.
  • The right to reasonable requests to receive confidential communications of protected health information from us by alternative means or at alternative locations where applicable.
  • The right to inspect and copy your protected health information.
  • The right to receive an accounting of disclosures of protected health information.
  • The right to obtain a paper copy of this notice from us upon request.

The uses and disclosures of private health information (PHI) that require authorization

  • Most uses and disclosures of psychotherapy notes.
  • Uses and disclosures of PHI for marketing purposes.
  • Disclosures that constitute a sale of PHI.
  • Intention to send patients treatment communications while receiving financial remuneration.
  • Intention to contact individuals to raise funds.

The patient has a right to opt out of any such communications.

We are required by law to maintain the privacy of your protected heath information and to provide you with notice of our legal duties and privacy practices with respect to protected health information. If a breach of the patient’s PHI were to occur, the patient will be notified.

This notice is effective as of October 21, 2002, and we are required to abide by the terms of the Notice of Privacy Practices and to make the new notice provisions effective for all protected health information that we maintain. We will post and you may request a written copy of a revised Notice of Privacy Practices from this office.

You have recourse if you feel that your privacy protections have been violated. You have the right to file a formal, written complaint with our office or with the Department of Health and Human Services, Office of Civil Rights, about violations of the provisions of this notice or the policies and procedures of our office. We will not retaliate against you for filing a complaint.
Please contact us for more information by asking to speak with our Privacy Officer or for written inquires, note “Attention Privacy Officer”.

For more information about HIPAA or to file a complaint:
The US Dept. of Health & Human Services
Office of Civil Rights
200 Independence Avenue. S W
Washington DC 20201
(202) 619-0257
Toll Free: 1-877-696-6775

Revised August 1, 2013

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